BiCon Money

BiCon.  Ever wonder why it costs what it does?  Where the money goes, where it comes from?

Well, here are 2010 BiCon’s accounts – the numbers are perhaps a little bit higher than usual because of it incorporating BiReCon and the International, but it gives you a pretty good idea of the costs of staging the event in ‘ordinary’ years too.

INCOME        
Received from BiCon 2008:        £  4,000.00
Received from BiCon 2009:        £  3,000.00

Bookings paid for before BiCon
Registrations in £             £38,340.07
Dollars received for registrations    £  2,089.60
Euros received for registrations    £  4,635.20
Cash payments received at BiCon (day bookings plus approx £420 for badges)        £  5,471.34
Helping Hand Fund (HHF)         donations received     £  263.00
Donation from American Institute of Bisexuality
for BiReCon reception    £  2,456.00
Sale of gold enamel badges        £      50.00
BiCon buffet vouchers/cash payments    £  3,296.00
TOTAL INCOME:            £63,601.21

OUTGOINGS        
Venue cost (final invoice)        £33,864.50Venue deposit            £  4,700.00
Pomegranate Catering (food for BiReCon lunch, BiReCon reception, and BiCon buffets)    £10,442.81
Events Insurance Ltd        £    567.50
Creche workers            £    502.50
Creche insurance (Morton Michel)    £    105.00
PayPal fees            £    700.00
Speech-to-text operators for plenaries    £    781.10
BiReCon reception flowers and decorations
£    181.20
Ceilidh band            £    625.00
DJ cable and disco lights        £      72.00
Craft space materials        £    100.00
Initial 500 flyers            £      87.00
Flyers x 10,000            £    500.00
Postage for publicity materials    £    119.00
Nottingham Pride stall        £      50.00
Enamel badges            £    458.00
British Monomarks annual payment    £      82.00
Stationery for programmes, BiCon Daily, signage etc            £    263.78
Sashes and lanyards        £    241.75
Safer sex supplies             £    306.94
Decorations            £      68.71
Petrol for transporting materials to venue                £      70.00
Laminator, clock            £      37.22
Food for 3 BiCon meetings         £    248.00
Accommodation before BiCon for team    £    204.00

Refund donated to 2011 HHF        £    140.00

TOTAL OUTGOINGS:        £55,518.01

Contribution to BiCon 2011:        £  4,000.00
Balance of bank account (to be handed to BiCon 2012):    £  4,083.20
£63,601.21

Venue cost breakdown        £38,564.50    958 room/nights @ £34/night    £32,470.00    Room for creche x3 days    £     102.00
Session room + bar hire inc VAT    £  4,700.00
Security inc VAT            £     822.50
Drinks for BiReCon reception inc VAT    £     470.00

Catering breakdown:
BiReCon lunch            £  1,630.31
BiReCon reception buffet        £  1,821.25
BiCon buffets            £  6,991.25                £10,442.81

 

Helping Hand Fund donations go a long way:

Amount of support provided by the HHF:    £1,815.00
Actual cost to BiCon of the HHF (representing accommodation discounts below cost price)    £1,366.30